The Lee Institute (www.leeinstitute.org) seeks a full-time Project Coordinator in Charlotte, North Carolina. This administrative support position will report to the Managing Director of The Lee Institute and will be an integral part of a close-knit professional consulting and facilitation team, supporting two additional Directors and the President of the organization’s Lee-focused project work.
This position requires a flexible, extremely detail-oriented person with exceptional organizational skills and an ability to manage numerous projects concurrently. The Lee Institute seeks candidates who enjoy working in a fast-paced, deadline-driven environment, learning about all aspects of the social sector, and serving a diverse range of people and organizations across the Southeast.
This position is an excellent opportunity for candidates interested in learning about the nonprofit, government and philanthropic sectors from a uniquely wide perspective.
The Lee Institute is a nonprofit organization founded in 1997 and named in honor of corporate and civic leader Bill Lee. The Lee Institute’s mission is to serve and strengthen individuals and organizations who share a commitment to building great communities. We support our fellow nonprofits, grassroots community groups, foundations and government agencies through leadership training, civic engagement, facilitation, strategic planning and management consulting services.
Our busy office handles 35-40 client projects each year, produces our flagship American Leadership Forum program, and serves as a generous informal resource for a wide range of calls, questions and conversations with social sector leaders across the Southeast.
ESSENTIAL JOB FUNCTIONS:
- Manages and supports workflow for all Lee Institute projects, including but not limited to:
- Tracks new and prospective business and contracts;
- Coordinates project intake and closeout processes;
- Manages database client contact information;
- Works with the accounting department to track client payments, contracts and expenses;
- Schedules, prepares and handles logistics for meetings, including creating and mailing meeting reminders and materials, trackingattendance, room preparation, coordinating meals and refreshments, document creation, nametags, etc.
- Assists with creating presentations (PowerPoint) for all Lee team members
- Provides administrative support (scheduling, meeting summaries, agendas, facilitation materials) for client projects and events
- Maintains records and general filing system
- Monitors and orders office supplies as needed
- Photocopies, collates, mails materials,
- Proof-reads printed materials for staff prior to client delivery
- Serves as primary telephone contact and primary contact for in-person visitors
- Assists with writing proposals and reports for consulting projects
- Interface with nonprofit and public sector leaders in person, on the telephone and electronically to support project needs
- Prepares agendas, team calendar and project updates for weekly internal Lee staff meetings
- Manages mail system (incoming & outgoing) and processes mail and packages
- Works on other Lee Institute, Duke Mansion and Lynnwood Foundation projects as assigned
- Manages and supports workflow for the American Leadership Forum (ALF), including but not limited to:
- Works with the accounting department to track invoicing and client payments.
- Schedules, prepares and handles logistics for meetings and events, including creating and mailing meeting reminders and materials, tracking attendance, room preparation, coordinating meals and refreshments, document creation, nametags, etc.
- Attends various sessions to take pictures, help with room setup,
- Manages the Senior Fellow database, social media, communications, and website updates
- Undergraduate degree or equivalent experience in a professional office setting
- Extremely detail-oriented
- Strong written and verbal communication skills
- Extensive knowledge of Word, Excel, Publisher and Power Point
- Experience with SurveyMonkey, MailChimp or similar web-based tools used to capture evaluations or distribute communications
- Graphic design software experience desired
- Warm, collegial demeanor; friendly and optimistic personality
- Excellent, polished interpersonal skills
- Ability to thrive in a team environment and be supportive of multiple colleagues working on numerous projects with overlapping deadlines
- Ability to be flexible and re-prioritize work quickly based on needs of the Directors or President
- Ability to communicate/collaborate with diverse community groups and individuals
- Ability to juggle multiple concurrent projects
- Self-starter, able to work with minimal supervision
- Based upon
- This full-time position is eligible for health insurance, paid vacation and sick leave, and retirement
As an equal opportunity employer, The Lee Institute embraces diversity and does not discriminate in employment on the basis of age, race, color, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation.
Send a cover letter and resume by June 28 to: Heather Andreas
The Duke Mansion / The Lee Institute 400 Hermitage Road
Charlotte, NC 28207 firstname.lastname@example.org