The Choir School at St. Peter’s – Executive Director

Categories: Job Opportunities

Organization: The Choir School at St. Peter’s, a 501(c)(3) organization (www.thechoirschool.org) is an auditioned community choir offering music education and performance opportunities to talented boys, girls, and young men and women from every background and every corner of the Charlotte region. Originally founded in 1993 as a boys choir in the classic European tradition, the school has grown to include five distinct choirs whose members range in age from eight to eighteen.

 

Every year the choirs of The Choir School perform for thousands of audience members, offering three primary concerts in Uptown Charlotte as well as performances throughout the region. Each summer our tour choirs and MasterSingers travel to destinations throughout the United States, performing for audiences all along the way. Every four years the MasterSingers travel to England to perform and to experience firsthand the roots of the Anglican choral tradition.

 

Role:

Hours per week:              30 Hours avg. /week

Compensation:                $45,000 annually, plus full benefits

 

The Executive Director will be the key leader of all aspects of The Choir School at St. Peter’s apart from the artistic program. This role is one that requires initiative and significant direct work to support the mission. As a primary spokesperson for The Choir School, the Executive Director is responsible for advancement efforts including developing and soliciting donor prospects and corporate relationships, fundraising, marketing, and communications; for financial aspects such as budgeting and reporting; and for administration and governance such as support of the Board of Directors and strategic planning and implementation. The Executive Director reports to the Board of Directors of The Choir School and works in close partnership with the Artistic Director. Both directors are supported by a Program Coordinator, for whom the Executive Director serves as the primary supervisor and coordinator of an annual review process.

 

General and Specific Duties:

 

Advancement/Development

Supports the strategic fundraising efforts of the organization by designing, implementing, evaluating and refining the unit’s development activities, with an emphasis on major gifts and corporate relationships. Personally identifies, cultivates, solicits, and stewards donors and prospects in accordance with performance targets set in collaboration with the Board of Directors.

  • Identifies, cultivates, solicits, and stewards gift donors and prospects including individuals, corporations, and/or foundations, through visits and other forms of direct personal contact in accordance with performance targets set in collaboration with the Board of Directors.
  • Establishes and maintains collaborative working relationships with donors, parents, potential funders, and appropriate board members to maximize The Choir School’s total gift revenue, plan solicitation strategies, and leverage joint solicitation efforts.
  • Assists and/or leads in short- and long-range strategic planning activities to create and implement development goals and objectives.
  • Coordinates day-to-day development strategies and activities to ensure their integration into the overall development program.
  • Develops and makes effective use of the prospect management database and other resources to ensure appropriate management of donors, prospects, alumni, parents and volunteers in coordination with The Choir School’s objectives.
  • Conducts research to identify prospects and creates strategies to match prospects’ interests to the priorities of The Choir School.
  • Researches, writes, edits, and/or oversees the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, proposals, case statements, reports, grants, correspondence, and other development-related communication materials in support of The Choir School’s fund-raising activities.
  • Plans and conducts programs and activities designed to increase the visibility of the organization to internal and external constituencies.

 

Fundraising, Financial Performance, and Viability

Develops resources sufficient to ensure the financial health of the organization.

  • Responsible for fundraising necessary to support The Choir School’s mission, including annual fund planning and execution, holiday greenery sale, friends and family letter campaign, corporate sponsorships, grant and foundation support, and annual Serenade gala.
  • Serves as The Choir School’s primary spokesperson to the organization’s constituents, the media and the general public.
  • Helps to build a fundraising culture that engages staff, board members and volunteers.
  • Responsible for efforts to secure financial support from foundations and corporations.
  • Develops and sustains relationships with Choir School families to encourage chorister retention, financial support of the organization, and communication of needs that The Choir School may be able to meet with scholarship assistance.
  • Responsible for the financial management and fiscal integrity of The Choir School. With support of Program Coordinator, this is to include accounting for contributions, monthly reconciliation of accounts, sales tax filings and reimbursement requests, and submission to the Board of a proposed annual budget and monthly financial statements which accurately reflect the financial condition of the organization. Also responsible for coordinating an annual independent financial audit.
  • Works with Board Treasurer and Finance committee to maintain and communicate the financial stability of the organization.

 

Communications

Creates and executes strategies to build internal and external awareness, working with staff and any contractor(s).

  • Acts as Choir School brand champion through clear, consistent marketing materials.
  • Develops, implements, and evaluates The Choir School’s annual communications plan.
  • Manages the development and distribution of marketing materials, including marketing for concerts, tour, and chorister recruitment.
  • Manages media contacts and relationships.
  • Manages all aspects of social media, including Choir School website.
  • As chief copywriter, provides content for communications from various points of contact within the school, including board members and fellow staff members.
  • Maintains portfolio of current, relevant photography.
  • Produces video content as needed.
  • Responsible for the creation of the school’s annual playbill, including the sale of playbill ads.

 

Board Governance

Works with Board in order to fulfill the organization’s mission.

  • Responsible for leading The Choir School in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function and to make informed decisions.
  • Provides support for the recruitment, cultivation, and orientation of potential board members.
  • Maintains official records and documents, ensuring compliance with federal, state and local regulations.

 

Organization Mission and Strategy

Works with Board and staff to ensure that the mission is fulfilled through programs, recruitment, strategic planning and community outreach.

  • Responsible for periodic strategic planning and annual implementation and monitoring of strategic plans to ensure that The Choir School can successfully fulfill its mission into the future.
  • Responsible for the enhancement of The Choir School’s mission by being active and visible in the community and by working closely with other professional, civic and private organizations.

 

Administration

Maintains a climate which attracts, maintains, and motivates a diverse staff of top-quality people.

  • Manages, develops, and evaluates staff members effectively.
  • Ensures that job descriptions are current, regular performance evaluations are held, and sound human resource practices are in place.
  • Encourages staff and volunteer development and education.

 

Job Requirements

  • The ideal candidate will have a bachelor’s degree and at least three years’ non-profit experience, or equivalent experience and expertise in development, communications, and/or financial management.
  • Interest and experience in music or the arts is strongly preferred.
  • Significant experience in donor development and solicitation preferred.
  • Experience with QuickBooks and/or Talisma – donor2 is preferred, but training is available.
  • The candidate must be available for direct support of six annual concerts and to chaperone annual summer tour of approximately one week in length.
  • The ideal candidate will be comfortable with the partnership between The Choir School and St. Peter’s Episcopal Church, and with the Anglican choral tradition in which the school was founded.
  • The candidate must be a team player, excellent communicator and motivator.

 

How to Apply

The Choir School is an Equal Opportunity Employer. Employment decisions will be based on merit, qualifications, and abilities. The Choir School does not discriminate in employment opportunities or practices.

Submit cover letter and resume to: ed@thechoirschool.org by May 1, 2020.

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