North Carolina Humanities Council – Program Coordinator

Categories: Job Opportunities

Job Title: Program Coordinator

Deadline to Apply: January 19, 2018

Application Instructions: Submit Resume and Cover Letter to No calls please.

Reports To: Executive Director

Department Supervisor: Program and Grants Manager

Position Details: Regular Full time

Job Summary: Program Coordinator for Let’s Talk About It and Road Scholars speakers bureau that serves as liaison to grantees and other recipients of NCHC funding to ensure that programs are delivered and fulfill the mission of the Council. Position coordinates other special initiatives and grants as assigned.

Essential Functions and Responsibilities:

  • General Program Responsibilities
    • Program research for content, guidelines and other critical components of the programs in accordance with guidelines and protocols to fulfill and advance the Council’s mission
    • Assist in developing program strategies concurrent with the Council’s mission, including budgets
  • Administrative and Grants Management
    • Maintain records and program accountability in accordance with Council guidelines
    • Collaborate with staff, partners and trustees
    • Represent the NCHC with stakeholders
    • Compile accurate and comprehensive reports for Council programs and grant for inclusion in all federal, state, and funding source required reports including NEH financial report to the Program and Grants manager as needed
    • Negotiate fees, contracts, oversee and manage program related consultants
    • Participate in NEH assessment
    • Identify, negotiate fees and recommend contractors, partners, consultants and others to support programs
    • Collaborate with staff to ensure program goals and activities are effective
    • Develop appropriate program records, including informational documents
    • Collaborate with staff to build and maintain records in Raiser’s Edge
  • Program Management
    • Develop and monitor program budgets
    • Maintain program records to document budgets, coordinating with Executive Director and Financial Administrator
    • Develop, distribute, collect & record program evaluations and records for requirements to capture information for all internal, federal, and funding sources
    • Compile accurate and comprehensive reports for Council programs and grant for inclusion in NEH financial report to finance director
    • Manage programs in accordance with Council guidelines
    • Develop, distribute, collect & record program evaluations
    • Follow established grant protocols for managing budgets and program procedures
    • Maintain and update records
    • Collect and maintain grant receipts and disbursements
    • Collaborate with the Development Associate for announcements, recognition, and promotion of council programs and grant funded events
    • Reconcile each and compile total reconciliation of remaining grant funds
  • Administrative Management
    • Supervise, train and evaluate program coordinators and associates as requested by the Executive Director
    • Represent NCHC to a variety of constituents as needed
    • Ensure delivery of grant-writing workshops in all Congressional districts Any Other Assigned Task

Accountabilities: Utilize Council computer systems to support programs for which is responsible; Provide reports and coordinate with Executive Director as necessary and/or requested

Minimum Qualifications

  • Educational Requirements
    • Bachelor’s Degree Required in a humanities field of study
    • Masters Degree in a humanities field of study preferred
    • At least 2 – 3 years of experience as a program coordinator or equivalent required
  • Minimum Skills, Knowledge, Licenses, Certifications and Abilities:
    • Detail-oriented
    • Demonstrate strong verbal and written communications skills required
    • Relevant experience in implementing and maintaining computerized record systems and programs and evaluations required
    • Ability to design and deliver presentations preferred
    • Commitment to humanities and their values required
    • Working knowledge of Microsoft Word, Excel, Raiser’s Edge and Outlook required
    • Ability to work in electronic platforms and databases
  • Effort / Physical Requirements
    • Occasional lifting of up to 25 lbs.
    • Sitting for extended periods of time
    • Occasional standing for extended for time
  • Working Conditions
    • Ability and willingness to travel extensively and work nights and weekends required
    • Ability to work in an office environment