The Mint Museum – Assistant Registrar

Categories: Job Opportunities

Position: Assistant Registrar

General Summary: Under the direction of the Chief Registrar, the Assistant Registrar implements a portion of the Museum’s strategic objectives by working in cooperation with other staff to assist with aspects of collections management including the documentation, management, movement, and care of permanent collection objects and objects on loan. The Assistant Registrar is specifically responsible for documenting, numbering, condition reporting, and ensuring proper movement, care, and storage for permanent collection objects and objects on loan. In addition, the Assistant Registrar will manage registration duties for a portion of changing exhibitions.

Duties and Responsibilities – Essential Functions:

  • Participates in Registration staff goal setting and goal achievement.
  • Responsible for processing incoming objects, including object numbering, measuring, condition reporting, and ensuring that all objects have a corresponding documentary photograph.
  • Maintains storage areas in both facilities, including assessing storage needs and appropriately housing objects.
  • Arranges for object movement between facilities and to and from donors and lenders.
  • Manages registration duties for a minimum of two exhibitions per year, including negotiating loan agreements, managing contractual obligations, ensuring proper handling, lighting, and display of objects, managing packing, and organizing shipping.
  • Works with art handlers to pack objects for transit.
  • Works with registration staff to maintain proper documentation of objects, including both paper and computer files. Assists in long-term database maintenance projects.
  • Leads routine storage inspections and cleaning.
  • Assists with external correspondence regarding research inquiries for collection information.
  • Works with registration staff to ensure safe and proper handling and movement of artwork.
  • Manages department interns.
  • Other duties as assigned by the Chief Registrar, to include but not limited to assisting with exhibition installation/deinstallation, inventory, and clerical duties.

Minimum Qualifications for Consideration:

  • Education: BA or BFA in Museum Studies or related field. Masters Degree preferred.
  • Professional Experience: Minimum two years professional museum registration experience preferred.
  • Knowledge/Skills/Abilities: Must be self-motivated, well organized, detail-oriented and have strong interpersonal (oral and written) communication skills. Ability to work collaboratively and positively to achieve objectives and effectively explore and address challenges. Ability to maintain confidentiality.

Desirable Qualifications/Attributes:

  • Excellent communication skills, time management, and project management skills.
  • Ability to define goals, follow projects through to completion, handle multiple projects concurrently, prioritize, and use good judgment.
  • Ability to work with a team and independently, with accuracy and minimal guidance. Work well with others within department and institution.
  • Strong computer skills, including collections management database experience. Working knowledge of Microsoft® software applications (Word, Excel, and PowerPoint).
  • Knowledge of The Mint Museum’s collections, goals, values and mission.
  • Demonstrated knowledge of collections management principles and archival materials for storage and packing.

Working Conditions: Normal office environment. Must be able to visually inspect artwork. Must have the ability to bend, lift 40 lbs. without assistance, and climb stairs. Must have valid driver’s license.

Supervisory Responsibilities: No

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The Mint Museum reserves the discretion to change this job description at any time.

Additional Education, Certification or Professional Designations: Knowledge and/or background in Art, Art History preferred.

Compensation & Benefits: Compensation is competitive and a benefits package will be included for this position.

To Apply: Apply online.

About The Mint Museum: As the oldest art museum in North Carolina, with one of the largest collections in the Southeast, The Mint Museum offers its visitors inspiring and transformative experiences through art from around the world via innovative collections, groundbreaking exhibitions, and riveting educational programs. The Mint Museum is a non-profit, visual arts institution comprised of two dynamic facilities: Mint Museum Uptown and Mint Museum Randolph.

Located in what was the original branch of the United States Mint, Mint Museum Randolph opened in 1936 in Charlotte’s Eastover neighborhood as the state’s first art museum. Today, in a beautiful park setting, intimate galleries invite visitors to engage with the art of the ancient Americas, ceramics and decorative arts, fashion, European art, and African art, among other collections. Resources include a reference library with over 18,000 volumes, a theater featuring lectures and performances, and a museum shop offering merchandise that complements both the permanent collection and special exhibitions.

Mint Museum Uptown houses the internationally renowned Craft + Design collection, as well as outstanding collections of American, contemporary, and European art. Designed by Machado and Silvetti Associates of Boston, the five-story, 145,000-square-foot facility combines inspiring architecture with cutting-edge exhibitions to provide visitors with unparalleled educational and cultural experiences. Located in the heart of Charlotte’s burgeoning center city, Mint Museum Uptown is an integral part of the Levine Center for the Arts, a cultural campus that includes the Bechtler Museum of Modern Art, the Harvey B. Gantt Center for African-American Arts and Culture, the Knight Theater, and the Duke Energy Center. Mint Museum Uptown also features a wide range of visitor amenities, including the 240-seat James B. Duke Auditorium, the Lewis Family Gallery, art studios, a restaurant, and a museum shop. For more information, visit