TITLE: Youth Orchestra Programs Coordinator-CSYO
REPORTS TO: Director of Youth Orchestra Programs, Charlotte Symphony
START DATE: TBD
ABOUT THE CHARLOTTE SYMPHONY
Led by internationally renowned Music Director Christopher Warren-Green, the Charlotte Symphony is the largest performing arts organization in the region, supporting 60 full-time musicians in a 37-week season. Core programming includes concerts in our Classical, Pops, and Family series.
As part of our commitment to serve the entire region, the CSO performs everywhere from parks and schools to breweries and senior care centers. We passionately believe that music, accessible to all and experienced in many forms, unifies and enriches our entire community. We are deeply committed to our focus on diversity, equity and inclusion, and look to every aspect of the organization, from our mainstage concerts to our community and education work, to reflect this commitment.
We actively nurture the next generation of musicians and music lovers through our youth education programs. We support two signature programs for young people. Project Harmony, in partnership with Arts+, is a music and leadership program aimed at expanding the vision of what’s possible in the lives of area youth, serving nearly 200 children in East, West and Southwest Charlotte. The Charlotte Symphony Youth Orchestras offers extraordinary music education in pursuit of musical excellence. Our Youth Orchestras are inclusive, diverse and accessible to all students, regardless of financial resources.
We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different.
Under guidance from the Director of Youth Orchestra Programs, the Youth Orchestra Programs Coordinator-CSYO oversees the day-to-day operations of the Charlotte Symphony’s Youth Orchestras and supports the Youth Orchestra Programs department to develop youth orchestras in alignment with the Charlotte Symphony’s commitment to community engagement.
DUTIES AND RESPONSIBILITIES:
- Coordinates program sites, concerts and rehearsals. Attendance at all CSYO events is
- Day-to-day management of the Youth Orchestra including attendance, set-up and breakdown of chairs/stands/ percussion equipment, providing music at all sessions as well as acting as main point of contact for musicians
- Works with Director of Youth Orchestra Programs, Project Harmony Team and Education and Community Engagement Team to ensure both groups are highly represented locally and nationally
- Creates orchestral schedules for all work in liaison with the Director of Youth Orchestra Programs and the CSYO conductors
- Coordinates orchestral auditions in discussion with Director of Youth Orchestra Programs and CSYO conductors
- Ensures all program sites are operating according to established safety, operational, and behavioral protocols
- Manages student engagement and development; oversees attendance, surveys and student records
- Coordinate recruitment of volunteers to ensure both programs are sufficiently staffed
- Oversees Youth Orchestra Programs music library
- Assists Director of Youth Orchestra Programs with all contracts and invoices
- Assists with program promotion and documentation
- Manages student administration, recruitment, and enrollment processes; prepares materials and implements plans
- Manages development and management of yearly program budgets; purchases supplies and music for programs
- Creates calendars and develops program schedules
- Assists with the inventory, upkeep, and organization of instruments at program sites and storage unit
- Manages El Sistema USA account and any social media accounts affiliated with both groups
- Assists in the collection, analysis, and summarization of assessment and evaluation data with an evaluator
- Organizes and produces concerts and events in collaboration with staff and partners; coordinates and attend student functions
- Manages general bookkeeping: tracks receipts and expenses, deposits monies collected, submits biweekly payroll
- Attends meetings and professional development sessions as assigned
- Other duties as assigned
- Strong organizational skills
- Excellent time management skills
- Strong attention to details and ability to juggle many projects and details at once
- Strong writing skills
- Creating and keeping deadlines
- Ability to work independently
- Strong knowledge of social media platform
- Good judgement skills
- Experience leading groups of children; ability to effectively supervise groups
- Ability to work nights/weekends for program events as needed
- Ability to stay calm under pressure and handle unexpected situations effectively
- Experience working in youth development programs and/or education
- The ability to lift/move up to 10 pounds (chairs, instruments, stands,
- Customer service experience
- Thorough knowledge of music pedagogies, instruments, and beginning repertoire
Interested candidates should forward a resume to firstname.lastname@example.org with Youth Orchestra Programs Coordinator-CSYO in the subject line, along with a short cover note telling us why you want to work for the CSO. Applications accepted via email only, no phone calls please.