Operating Support III

Organizations with budgets greater than $1M annually

Purpose

The Operating Support program provides an unrestricted investment in the general operations, administration and programs of eligible arts, science and history and heritage organizations. Operating Support partners demonstrably advance ASC’s mission of ensuring access to an excellent, relevant and sustainable cultural community for the Charlotte-Mecklenburg region. These investments are intended to supplement other revenue, both earned and contributed, generated by the organization.

Eligibility

Organizations must meet all criteria listed in order to be eligible for Operating Support III.

Mission and Programs

  • A primary mission of arts, science, and history/heritage programming.
  • Offer programs that are accessible to all Mecklenburg County citizens regardless of race, color, sex, religion, age, national origin, marital status, sexual orientation, disability or any characteristic protected by law.
  • Show advancement in program excellence in all creative endeavors.
  • Offers programs year-round/periodic in Mecklenburg County

Governance

  • Current 501(c)(3) federal tax-exempt status with a primary place of business in Mecklenburg County.
  • Bylaws approved by the Board of Directors of the organization.
  • Professional qualified paid staff to manage the day-to-day operations, and personnel to ensure high quality programs to constituents.
  • An active and financially (including in-kind) supportive Board of Directors representing our culturally diverse community and operating under a Board-approved rotation policy with specified terms.
  • A Board of Directors that operates without conflict of governance, to include a provision that states that no Board or staff member who receives remuneration for services rendered to the organization can serve as a voting member of the Board.
  • A Board-approved, multi-year strategic plan addressing program excellence, institutional stability, educational and outreach programs, audience development, and cultural diversity goals and objectives.

Financial and Organizational Health

  • Show a measureable commitment to capacity building and professional development.
  • Both annual operating revenues and annual operating expenditures that averaged greater than $1M (excluding in-kind support) in its three most recently completed fiscal years.
  • A demonstrated ability to match the ASC investment through generating significant earned income and securing other private support (including in-kind).
  • A formal independent audit on an accrual basis by a CPA due within 6 months of the organization’s year-end.

Compliance

  • Proof of compliance with all local, state, and federal laws or requirements (i.e. IRS form 990, state auditor forms, NC solicitation license, etc.).

The following entities are not be eligible for ASC Operating Support Investments but may be eligible for ASC Project Support.

  • Institutions of higher education or individual departments of colleges and universities.
  • Organization’s with a primary focus of during the school day programs for pre-K through 12th grade students.
  • After school programs and summer camps.
  • Public broadcasting media, radio and television stations.
  • Churches or church-affiliated programs receiving a significant portion of their base support from a church or religious organization.
  • Governmental institutions, i.e., public libraries, park and recreational facilities, schools, etc.

Application Deadline

Friday, March 17, 2017, at 12:00 noon.

Award Notification

Applicants will be notified of their request status electronically on July 1, 2017.

How to Apply

All applicants are required to apply through our online application system. The ASC Grants Office will send the application hyperlink to eligible applicants by December 31, 2016. ASC will not accept new applicant requests to this program in 2017.

Grant Amount

Varies. Operating Support III awards will not exceed $750,000 or 10% of the Organization’s cash revenues, based on 3 most recently completed fiscal years. Note: Current Operating Support partners have established multi-year transition timelines, pending ASC’s continued funding, to align to this recently revised policy.

Review Criteria

Panel members will evaluate all applications using the following criteria and ratings:

Excellence (30 points)

  • Create, foster, and evaluate innovative, distinctive and stimulating programs (10 points)
  • Attract and nurture high quality creative talent (10 points)
  • Provide local, regional, statewide, national and/or international programmatic leadership (10 points)

Relevance (30 points)

  • Offer accessible community programs to diverse constituency (10 points)
  • Attract and grow customers from the Charlotte Metropolitan Service Area and beyond (10 points)
  • Engage participants in a broad range of activities (10 points)

Sustainability (30 points)

  • Maintain professional & volunteer leadership that reflects Mecklenburg County’s diverse community to lead the organization (10 points)
  • Financial Liquidity (5 points)
    • Evaluation of cash reserves (3 points)
    • Positive Current Ratio (current assets/current liabilities) (2 points)
  • Financial Stability (11 points)
    • Demonstrated ability to achieve budgeted operating results (3 points)
    • Operating Surplus vs. Deficit (2 points)
    • Board plans for increased financial stability (evidence of increased endowment, increased of capital acquisition funds, etc.) (2 points)
    • Trends & fluctuations in individuals donors supporting the organization (2 points)
    • Sustainability of trends within the Financial Analytics (2 points)
  • Financial Stewardship (4 points)
    • Evidence of an active board finance committee and the board’s level of assurance of financials (2 points)
    • Clean audit results as evidenced by Auditor’s Opinion and input regarding Internal Controls and Material Weaknesses. (2 points)

Compliance with ASC Policies (10 points)

  • Marketing & Communication guidelines, timely submission of required paperwork, etc.

Frequently Asked Questions

Q: What assistance is provided to applicants?

A: If you have general questions about eligibility or review criteria, please contact the Cultural & Community Investment team at 704-335-3050. Those applicants who are interested may email a Draft of their Full Application for review by the ASC Cultural & Community Investment team. Drafts may be emailed by clicking the “Email Draft” button from inside the Full Application form online. Draft Reviews will be accepted between March 6 and 10 and should be directed to grants@artsandscience.org. Feedback will be provided by Monday, March 13th at 5pm. Draft reviews will be accepted on a first come first serve basis and as time allows. Drafts emailed after 5pm on March 10th will not be eligible for feedback.

Q: What is the review process?

A: For organizations on a full application year, a panel consisting of industry professionals will assess the strengths and weaknesses of the application against the criteria described above in the Review Criteria section. For organizations on an interim report year, reports are reviewed by ASC staff and the ASC Board Programs & Services Committee.

Q: Will the panel visit my organization before the panel meeting?

A: No. Panelists will review the written application and work sample submissions for each applicant.

Q: How are funding decisions made?

A: ASC relies on professional panelists who are free of any Conflict of Interest to assess the application based on the above criteria. After the panel reviews and scores all applicants, the ASC Board Programs & Services Committee will make funding recommendations in consideration of panel scores and ASC’s strategic investment priorities. Additional consideration will be given to transition timelines established with current partners who are realigning to new Operating Support funding levels. Funding recommendations are then sent to the full ASC Board of Directors for approval. Funding recommendations are not final until after a vote of the full ASC Board of Directors.

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